What is a Duplicate Share Certificate?
A duplicate share certificate is issued when an original share certificate is lost, misplaced, damaged, or stolen. Shareholders need a duplicate certificate to prove their ownership, especially in cases where the shares are held in physical form. Timely replacement of lost certificates is crucial to safeguard ownership, prevent unauthorized transfers, and enable seamless trading or transfer in the future.
The Process for Obtaining a Duplicate Share Certificate:
1. File an FIR (First Information Report)
The shareholder should file an FIR at the nearest police station, reporting the loss, theft, or misplacement of the original certificate. This document serves as official proof of the loss.
2. Prepare an Indemnity Bond and Affidavit
Most companies require an indemnity bond to protect themselves from future claims related to the lost certificate. Also, you’ll need an affidavit confirming the loss of the certificate. Both documents must typically be notarized.
3. Gather Additional Documents
Other documents, such as ID proof, address proof, and proof of shareholding (if available), should be submitted to verify the shareholder’s identity and ownership.
4. Submit the Application to the Company’s Registrar and Transfer Agent (RTA)
The shareholder must submit the FIR, indemnity bond, affidavit, and any other required documents to the company’s RTA or the company itself. The RTA will verify the details and process the application.
5. Publication of Notice in Newspapers (if required)
In some cases, the RTA may request a public notice in newspapers about the
lost share certificate to invite objections. This is an additional security measure to prevent fraudulent claims.
6. Issuance of the Duplicate Certificate
After verification and following the required waiting period (if applicable), the RTA will issue a duplicate share certificate to the shareholder, confirming their ownership.
Avoid the hassle of navigating the complex process of obtaining a duplicate share certificate on your own.
Contact us today to reclaim your ownership with ease, security, and professional support. Let us help you safeguard your shares efficiently and with peace of mind.
